工作
   
　　•行政助理负责管理、组织、计划和保存公司员工的信息。
   
　　•通过使用复印机、传真机、打字机和个人电脑，他们创建电子数据表、写电子邮件、管理数据库、保存纸制和电子文件、创建文档和处理旅行安排。
   
　　•作为一个办公室的信息管理人员，各公司的工作内容有很大不同而且随着新技术的发展在不断变化。
   
　　技能
   
　　•行政助理必须能够熟练地准备统计报表、书面报告以及做管理方面的演说。要求熟练掌握个人电脑技术、MS Word、Excel和PowerPoint，以及创建多种专业文件的的经验。
   
　　•分析性思维很重要，因为他们经常需要对自己的工作进行轻重缓急的判断，并且要对公司的发展和表现进行逐步地监控。
   
　　•行政助理们需要有非常好的组织能力，传播公司的正面形象并很好地反映在组织工作中，熟悉如何进行控制。
   
　　教育
   
　　•初级职位的最低要求一般是高中文凭和熟悉基本办公技能。
   
　　•很多职业技术机构和社区学院都提供一到二年的能对申请人有利的办公管理课程。
   
　　•公司可能提供现场培训，尤其针对那些医学或法学领域的专业职位。
   
　　前景
   
　　•该职业的就业前景预计会以中等增长速度持续增长过2010年。
   

Administrative Assistant

   
THE JOB
   
•Administrative assistants are responsible for managing, organizing, scheduling and maintaining information for a company's workers.
   
•Using photocopiers, fax machines, typewriters and personal computers, they create spreadsheets, compose email, manage databases, maintain paper and electronic files, create documents and handle travel arrangements.
   
•As the information managers for an office, duties vary widely by company and are continually changing with new technological advancements.
   
SKILLS
   
•Administrative assistants must be able to skillfully prepare statistical and written reports as well as presentations for management. General PC proficiency and strong skills in MS Word, Excel and PowerPoint are required, along with experience composing a number of types of professional documents.
   
•Analytical thinking is an important asset, as they are often required to prioritize their own work, and develop processes that monitor progress and performance for the company.
   
•Administrative assistants need to be very organized, exude a positive image that reflects well on the organization and be familiar shipping, receiving and inventory control.
   
EDUCATION
   
•A high school diploma and basic office skills proficiency are generally the minimum requirements for entry-level positions.
   
•Many vocational-technical institutions and community colleges offer one or two-year office administration programs that can be advantageous to applicants.
   
•Companies may provide on-site training, especially for specialized positions in medical or legal fields.
   
OUTLOOK
   
•Employment is expected to grow about as fast as average for this occupation through 2010.